General Secretary/Senior Secretary/Administrator
OAR wishes to appoint a full time (40 hours/week) general secretary/senior secretary/administrator to work with CCMB and OAR and oversee the administration operation of OAR, to ensure smooth running of its predominantly research focused activities.
The post holder is expected to work with the Directors to fully support the varied needs of OAR. This involves day to day coordination of the institutes activities including seminars, research grant administration, publications programme, the library, supporting research students and research staffs. Develop and maintain office procedures. Review processes and develop systems for effective administration of OAR. Maintain records, website content, publicity resources and materials, coordinate the use of facilities and equipment, check and oversee repairs and report any health and safety issues. Oversee financial administration duties. Monitor resources and expenditure against budgets, process invoices and orders following financial regulations, liaise with accounts to ensure that department accounts are up to date, ensure efficiency and effectiveness of processes and procedures, develop and review processes as required. Act as secretary to committees/meetings. Coordinate administrative support for research activities. Liaise with other staff in the Department/section/unit and within the institute. Gather and manipulate data on various aspects of the department as required, collate and analyse data and report as necessary. Support basic HR related issues.
Please quote reference HR2020-GS/SA-1 on your application and in any correspondence about this vacancy.
OAR actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The institute has a responsibility to ensure that all employees are eligible to live and work in India.
Skills: Must be fluent in speaking and writing English, Telugu, and Hindi. Must like travelling across India and around the globe. Experienced user of standard software packages e.g. Word, Excel, Filemaker pro, Photoshop, Accuracy and attention to detail, Excellent organisational skills, Excellent communication & interpersonal skills Interpersonal & communication skills Must be confident working with visitors from overseas with varying backgrounds and language competence. Must be happy working in a small team Relevant experience. Knowledge of languages and library/cataloguing but not essential.
Academic level: Understand the value of higher education. Equivalent to Bachelor's degree or vocational qualifications.
Language: English, Telugu, and Hindi.
Miscellaneous: Car driving license, Government identity proof, PAN card, and education certificates.
Benefits: We do not support social inequalities. 30 days paid holiday per year and medical insurance.
Selection process: Please send a CV and Letter of Intent to firstname.lastname@example.org strictly before the closing date. The selection process will be by interview.
Closing date: 1 March 2020
Interview date: 5 March 2020
Start date: 15 March 2020